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Easily automate common expense policies

All Apps require AppZen Expense Audit.

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Fapiao Receipts Validation

audit

Check for missing fapiao or incorrect fapiao details

When organizations have an operating entity in China, employees are required to submit fapiao while submitting expenses so businesses can qualify for tax deductions. The fapiao validation model helps make sure that relevant expenses have a correct fapiao attached so you can get all qualified tax deductions.

FEATURES

  • Flag as high risk if a fapiao is missing from a CNY receipt, for expense types that require fapiao and that the customer has not excluded
  • Check for business titles and tax code, vendor name consistency, fapiao format, and official stamps
  • Ensure all the proper fapiaos are collected and ready to be used in the reclaim process
free with Expense Audit

Sign-in Sheet
Document Detection

Audit

Detect missing sign-in sheets for Sunshine Act compliance

For life sciences companies, compliance with the Sunshine Act is critical but labor intensive. AppZen can help identify whether sign-in sheets are attached to expenses that require them. Though the Sunshine act is limited to the US, sign-in sheets are applicable to other countries.

FEATURES

  • Identify whether sign-in sheets are attached to expenses, based on your preferred expense types or attendee types

  • Flag as high risk any expenses that are missing sign-in sheets

  • Avoid costly fees and stay in compliance with the Sunshine Act

free with Expense Audit

Project and Narrow Expense Types Compliance

Audit

Verify amounts by sub-expense types and categories

Identify if a custom sub-expense type or project applies to an expense line and audit it against a defined threshold. For example, postage could be a sub-expense type of office expenses.

FEATURES

  • Identity custom sub-expense or projects that apply to each expense line item

  • Apply appropriate threshold limits against the expense line amount

  • Flag expense risk high, medium, or low

free with Expense Audit

Keyword Audit

Audit

Check for high-risk keywords in expenses or receipt attachments

This app lets customers add additional expense-related keywords they would like to track in order to gain a better understanding of organization expenses and enforce company spend policies.

FEATURES

  • Identify and flag user-defined high-risk keywords on expense-related fields such as receipt images and business purpose fields listed in expense management systems.

  • Keywords can be flagged as high or medium risk.

free with Expense Audit

Alcohol Percentage
Spend Compliance

Analytics

Check and audit meal expense for percentage spent on alcohol

Identify how much of a meal was spent on alcohol, and flag as high risk when the percentage is higher than policy allows.

FEATURES

  • Configure threshold limits for percentage of alcohol purchased based on total meal value

  • Audit percentage of alcohol spend for meal expense type

  • Flag expense as high risk if alcohol percentage exceeds threshold limit relative to total meal value

free with Expense Audit

Specific Attendee
Expense Compliance

Audit

Flag excessive meal or entertainment expenses for business guests

Define meal and entertainment expense limits for specific business guest attendees and government employees. Flag 100% of meal and entertainment expenses that exceed defined thresholds for each guest type. This module helps organizations stay in compliance with FCPA or the Sunshine Act.

FEATURES

  • Audit 100% of meal and entertainment expenses based on type of attendee

  • Set meal and entertainment expense limits for each type of attendee

  • Flag meal and entertainment expenses that exceed threshold limits for each type of attendee

free with Expense Audit

Monitor Alcohol Spend
in Specific Grants

Audit

Identify alcohol expenses tied to grant funding that forbids alcohol

For universities and research institutions, government grants often forbid using funds to purchase alcohol. This App makes it easy to flag alcohol purchases tied to specific grants. AppZen Mastermind AI even recognizes alcohol brands and can differentiate between subtle distinctions like a beer and a root beer float.

FEATURES

  • Flag alcohol purchases charged to government grants

  • Identify and configure which grants to flag for alcohol purchases

free with Expense Audit

Detect Specific
Rental Car Upgrades

Audit

Identify unauthorized charges in car rentals

Customize audit to flag unauthorized car rental expenses such as Budget's Roadside Safety Net (RSN) or Avis's Select n Go Upgrade (SGU) option.

FEATURES

  • Identify car rental charges that do not comply with company policy

  • Configure unauthorized expenses by car rental company

free with Expense Audit

Check That Hotels
Bill to Right Entity

Audit

Ensure correct hotel billing to corporate entity

Ensure that hotels correctly bill your organization when required by company policy. This App checks all hotel receipts for a valid company billing entity and flags the expense when the organization name is missing.

FEATURES

  • Identify whether hotel charges are expensed to valid billing entities on receipts

  • Configure valid billing entity information including address, company name, etc.

  • Reduce fraud and out-of-policy spend by having the hotel bill your organization directly

free with Expense Audit

Tax Detection

Audit

Detect tax on receipts

With this app, customers can track the amount of tax that is being spent on corporate card transactions. It flags expenses when tax is detected on the receipt such as US sales tax, VAT or BTW.  Universities and non-profit organizations in the US can use this App to track sales tax on purchases that they are exempt from paying.

FEATURES

  • Flags expenses when tax is detected on a receipt

  • Configure expense types and  threshold values  for tax detection

free with Expense Audit

Gift Approval Form Check

Audit

Detect gift approval documents for gift policy compliance

Flag expense lines for configured expense types if a gift card approval form is not attached to the expense line.

FEATURES

  • Flag expenses for configured expense types when a gift card approval form is not attached

  • Train system to understand customer-specific gift card approval forms

free with Expense Audit

Check for Advanced
Booking for Travel

Audit

Monitor advanced travel booking policies for air and rail

Ensure compliance with advanced booking policies by flagging air and rail transportation expense lines as high or medium risk if the booking date is less than a certain time period (for example, 14 days) before the travel date.

FEATURES

  • Identify if travel has been booked too close to the trip date

  • Configure time periods allowed per travel type

  • Flag expense as high or medium risk based on a custom-defined time period before travel date

Tell us more about your needs and an AppZen expert will reach out to you with details.