100% expense compliance management and audit with AppZen software

  • Audit every line of every itemized receipt, instantly
  • Uncover hidden expense violations
  • Catch them all prepayment

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Use this handy tool to find out your compliance score, learn how to uncover hidden expense violations
you don’t know you have, and access tips on how to improve your score.

 

 

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Expense compliance management and auditing may not be a thrilling adventure but it’s necessary to avoid the chilling consequences of breaking the law or your own company expense policies. You need a T&E compliance audit software that gets to the bottom of any and all violations within minutes after an employee submits their expense report, well before the first-line manager approves it.

Do your employees and managers really know your policies and regulations?

Let’s be honest, employees make mistakes in their expense reports, and their managers don’t remember your company’s expense policy, nor are they up to speed on global and local regulations. Reviewing foreign language receipts from an employee’s trip abroad is another challenge. Managers trust their team members so they don’t make the time to review each line item for accuracy and compliance.

reign-in-foreign-expenses

 

Your expense management system misses critical checks–and you may not even know it

Your expense management system (EMS) is not designed to check each and every line item on a receipt for compliance before an expense report goes through the approval process. And it certainly doesn’t recognize disguised and out-of-policy expenses that appear to be legitimate but actually violate your company policies. Watch this video on what we mean:

6 compliance challenges you may not know you have

Only AppZen keeps you compliant with laws and your own policies

Everybody claims to have AI but not all AI is created equal. Our purpose-built finance AI is the only patented solution on the market. It digs deeper than any other auditing software you’ve ever worked with to accurately spot and address compliance issues and risks you didn’t even know you had.

1

Inability to know with confidence that 100% of expenses are compliant globally

How AppZen Makes a Difference
Extracts, reads, understands, and analyzes each line item on each receipt in 40+ languages–not just the expense lines in your EMS–and compares each one to global and local regulations, and your policies

Why it matters
Gives confidence to auditing teams and eliminates the need to manually check or spot check expense reports

2

Accuracy of compliance checks depends on the knowledge of your T&E team

How AppZen Makes a Difference
Remembers every compliance source to check, every desired outcome, on every line item, in every transaction, every time

Why it matters
Helps you retain auditing knowledge when a team member goes on vacation, is out sick, or leaves the company

3

Inability to recognize disguised and suspicious expenses

How AppZen Makes a Difference
Puts each expense line item in the right context by expense type, expense location, and even checks whether an expense type is approved for a specific location

Why it matters
Detects risks 10X better than other solutions to curb expense fraud

4

Inability to efficiently audit receipts submitted from non-electronic sources, such as PDFs

How AppZen Makes a Difference
Audits scanned receipts, PDFs, and non-electronic receipt sources against the EMS entry

Why it matters
Instantly catches and flags differences between receipt data and EMS data

5

Catching non-compliance after reimbursement or later in the approval process during payment float

How AppZen Makes a Difference
Audits 100% of receipt data, prepayment, without manual work, even before it goes to the first-line manager

Why it matters
Saves time, work and headache by eliminating the need to reprocess expense reports

6

Limited, post-audit analytics without actionable next-step predictions

How AppZen Makes a Difference
Measures your compliance against a full breadth of external and internal compliance factors and allows you to proactively take action

Why it matters
Catches compliance issues before they become business and legal issues, and before reimbursement

Why 1000s of customers choose AppZen

With AppZen’s AI, we can see and focus on the most frequent, high-risk reasons and drive behavioral or policy changes. We have insight into risky expense types and can better understand the scope, size, and type of risk.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

Increased compliance is the biggest achievement for auditing prior to payment. Receipt compliance and use of correct expense types were monitored, but also other comments were helpful - those that notified our travelers of our travel policy.

Supervisor, Global Travel

With AppZen, we've managed to free up our auditors’ time. They’re able to dedicate more time to value-added activities, such as analyzing trends in travel programs, traveler behavior, repeat offenders, or policy changes.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

AppZen Al has allowed us to understand our spend and has opened conversations on policy changes to best fit our firm. AppZen Al also allow for a greater number of reports to be audited and has provided wholistic insights on our spend.

Financial Systems Analyst
Large enterprise Professional services company

With AppZen’s AI, we can see and focus on the most frequent, high-risk reasons and drive behavioral or policy changes. We have insight into risky expense types and can better understand the scope, size, and type of risk.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

Increased compliance is the biggest achievement for auditing prior to payment. Receipt compliance and use of correct expense types were monitored, but also other comments were helpful - those that notified our travelers of our travel policy.

Supervisor, Global Travel

With AppZen, we've managed to free up our auditors’ time. They’re able to dedicate more time to value-added activities, such as analyzing trends in travel programs, traveler behavior, repeat offenders, or policy changes.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

AppZen Al has allowed us to understand our spend and has opened conversations on policy changes to best fit our firm. AppZen Al also allow for a greater number of reports to be audited and has provided wholistic insights on our spend.

Financial Systems Analyst
Large enterprise Professional services company

With AppZen’s AI, we can see and focus on the most frequent, high-risk reasons and drive behavioral or policy changes. We have insight into risky expense types and can better understand the scope, size, and type of risk.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

Increased compliance is the biggest achievement for auditing prior to payment. Receipt compliance and use of correct expense types were monitored, but also other comments were helpful - those that notified our travelers of our travel policy.

Supervisor, Global Travel

With AppZen, we've managed to free up our auditors’ time. They’re able to dedicate more time to value-added activities, such as analyzing trends in travel programs, traveler behavior, repeat offenders, or policy changes.”

Dominika Murzynowska
Global Indirect Purchasing Manager, Electrolux

AppZen Al has allowed us to understand our spend and has opened conversations on policy changes to best fit our firm. AppZen Al also allow for a greater number of reports to be audited and has provided wholistic insights on our spend.

Financial Systems Analyst
Large enterprise Professional services company

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